​

Who We Are

​

The Piie Club is a faith-inspired children’s enrichment programme providing educational, life skills, and wellbeing activities. For the purposes of data protection law, The Piie Club acts as the Data Controller, meaning we are responsible for deciding how personal information is collected, used, and stored.

​

What Information We Collect

​

In order to deliver our services safely and effectively, we collect certain personal information. This may include details about children such as their name, age or date of birth, school (where relevant), and any medical information, allergies, or additional needs that parents or carers choose to share with us to support their child’s wellbeing. We also collect contact and emergency information for parents or carers, along with communication and payment details where applicable.

​

From time to time, we may also collect information from schools or partner organisations, including staff contact details and information related to programme delivery. Where consent is given, we may take photographs or videos of children participating in activities for promotional or informational purposes.

​

How We Use Personal Information

​

Personal data is collected and used only for clear and legitimate purposes. We use this information to register children for programmes, communicate with families and schools, ensure the safety and wellbeing of children in our care, manage attendance and payments, and deliver high-quality educational and enrichment activities. We may also use information to meet safeguarding responsibilities, comply with legal requirements, and improve our services.

We do not sell personal data or use it for any purpose that is not directly related to The Piie Club’s work.

 

Lawful Basis for Processing

​

We process personal information only where there is a lawful basis to do so. This may include consent provided by parents or carers, the need to fulfil a contract when delivering our services, compliance with legal or safeguarding obligations, or situations where processing is necessary to protect a child’s vital interests.

 

Sharing Information

​

We treat all personal information as confidential. Information is shared only when necessary and appropriate, such as with schools involved in programme delivery, trusted partners supporting our services, or emergency services if a child’s safety is at risk. We may also share information where required by law. Any third parties we work with are expected to handle personal data securely and in line with data protection legislation.

​

Children’s Data and Safeguarding

​

Protecting children’s personal data is a priority. We collect only the information we need, limit access to authorised individuals, and use children’s data strictly for educational, safeguarding, and operational purposes. Our data handling practices support our wider safeguarding commitment and ensure children’s dignity and privacy are respected at all times.

​

Data Storage and Security

​

The Piie Club takes appropriate technical and organisational measures to protect personal information. Data is stored securely, whether in digital or paper form, and access is restricted to those who need it to carry out their role. Personal data is retained only for as long as necessary and in line with legal, safeguarding, and operational requirements.

​

Your Rights

​

Parents, carers, and individuals have rights under data protection law. These include the right to access personal information we hold, request corrections, ask for data to be deleted where appropriate, withdraw consent at any time, and raise concerns about how data is used. Requests will be handled promptly and in line with legal timescales.

Photography and Media Use

Photographs or videos of children are taken only with explicit parental or carer consent. Where used, images may appear on our website, social media, or promotional materials. Consent can be withdrawn at any time, and we will respect your wishes promptly.

​

Contact Information

​

If you have any questions about this Privacy Policy or how personal information is handled, please contact:

​

The Piie Club

Email: contact@thepiieclub.com

Changes to This Policy

​

This Privacy Policy may be updated from time to time to reflect changes in legislation or our practices. Any significant updates will be shared with families or made available through our website.

If you’d like, I can also:

• simplify this further for parents only

• adapt it for school partnerships

• create a matching Safeguarding & Data Protection Statement

• align it closely with Ofsted documentation

​